Looking to grow your skills or advance your career?
The Employee Tuition Assistance Program helps eligible employees pursue college‑level coursework that supports their current role or prepares them for future opportunities at UT System.
Through this program, you may be reimbursed for approved tuition and eligible fees after successfully completing your coursework.
Who Is Eligible?
You may be eligible for tuition assistance if you:
- Are a full‑time UT System employee
- This program does not apply to employees of other UT institutions. If you work for another UT institution, please contact your local HR office.
- Have completed your probationary period
- Maintain a minimum performance rating of “Good”
Program Overview
- Annual Maximum
Up to $4,500 per calendar year for tuition and eligible fees (Amounts are tracked based on when UT System incurs the expense) - Course Load Limit
Maximum of six credit hours per semester - Eligible Coursework
Undergraduate or graduate courses at an accredited college or university
Courses must be related to your current position or prospective job duties
How It Works
1. Get Approval Before Your Coursework Begins
- Approvals are required from:
- Your Manager
- Department Head
- Executive Vice Chancellor or Vice Chancellor
- Office of Talent and Innovation
👉 To start the process, email hrsp@utsystem.edu.
2. Complete Your Coursework
- Successfully finish approved courses
- Undergraduate: Grade of C or higher
- Graduate: Grade of B or higher
3. Request Reimbursement
- Submit an expense report within 30 days after grades are posted
- Reimbursement is issued after verification of completion and approval
Service Commitment
- You must remain employed for one month for each reimbursed semester credit hour
- If you leave UT System before completing this commitment, repayment is required
Need More Details?
Full program requirements and limitations are outlined in HOP 3.2.5 Tuition Assistance.
FAQs
What is the maximum benefit available under the tuition assistance program ("Program")?
The maximum benefit allowable to the UT System employee is $4,500 per calendar year not to exceed actual costs for tuition and allowable fees. Reimbursement for private college or university education costs may not exceed the cost of comparable courses charged by the nearest state-supported four-year institution of higher education.
Is there a minimum period of employment required before an employee can participate in the program?
Employees who have completed their six-month probationary period are eligible to participate in the program.
Does UT System pay for course tuition fees up-front, or after completion of the course(s)?
The program reimburses a participating employee after the completion of the coursework. The employee must submit an electronic expense report within 30 calendar days after completion of the coursework in accordance with applicable Office of the Controller procedures as outlined in HOP 3.2.5 Tuition Assistance.
Is there a limit to the number of courses that can be taken under the program?
Program benefits to a participating employee are limited to two three-hour courses in one semester, or more than two semester credit courses provided the combined number of course hours do not exceed six.
Does the employee have to attend a UT institution to receive tuition assistance?
No. Eligible employees may pursue coursework at any accredited college or university. Reimbursement for tuition charged by a private college or university must not exceed the tuition amount charged by a comparable public college or university for the same courses.
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