Before You Begin
Important Reminders
- Timesheets must be submitted and approved on a weekly basis.
- Follow Payroll Schedule deadlines to ensure timely pay and leave processing.
- Report hours worked in quarter-hour increments.
- Record leave using the appropriate leave type.
- Contact your Department Timekeeper if you need assistance.
Quick Links
Hourly Employees
Hourly employees are paid twice each month for hours worked during the pay period.
Your Responsibilities
- Report all hours worked.
- Submit your timesheet by the Payroll deadline.
- Review your timesheet for accuracy before submitting.
Resources
Manual
Videos
- How to Enter Time for Hourly Employees
- How to Correct a Timesheet
- How to Resubmit a Pushed Back Timesheet (when a correction is not required)
- How to Report Time During a Midweek Change
Salaried Employees
Salaried employees are paid once each month. Absences must be recorded on your timesheet using the appropriate leave type.
Your Responsibilities
- Request leave in advance, when possible.
- Record all time worked and leave taken on your timesheet.
- Submit your timesheet every week (and no later than 6 weeks of the work week).
- Review leave balances regularly.
Resources
Manual
Videos
- How to Enter Time for Salaried Employees
- How to Correct a Timesheet
- How to Resubmit a Pushed Back Timesheet (when a correction is not required)
- How to Report an Absence for Weather Closure
- How to View Leave Balances
- How to View Compensatory Time Expiration
- View Allowable Vacation Carryover
- How to Report Time During a Midweek Change
Additional Resources
Managers
Managers are responsible for reviewing and approving employee time and leave transactions in a timely manner.
Your Responsibilities
- Review and approve timesheets each week.
- Review and respond to leave and leave cancellation requests.
- Ensure approvals are completed by Payroll Schedule deadlines.
- Delegate approval authority before planned absences.
Delegating Approvals
Delegation is a two-step process:
Step 1: Manager Initiates Delegation
Step 2: Delegate Accepts Delegation
Resources
Manual
Videos
- How to Approve Timesheets, Job Postings & eForms
- How to View My Team’s Leave Balances
- How to View My Team’s Time & Attendance Report
Additional Resources
Timekeepers
Timekeepers support employees and managers with time reporting, leave administration, and payroll deadline compliance.
Your Responsibilities
- Monitor timesheet completion and approvals.
- Assist with time reporting questions and corrections.
- Review reports and queries to identify outstanding items.
- Help ensure payroll deadlines are met.
Resources
Policies & Procedures
For complete requirements and policy information, review:
